Administrative Assistant

We are looking for a part-time Administrative Assistant who will assist our Practice Manager in the daily operations of our busy, multidisciplinary psychoeducational practice. Selected candidate will perform receptionist duties, in addition to a variety of administrative and clerical tasks.

  • Answer and screen incoming phone calls, taking detailed messages
  • Welcome clients and other guests who visit the practice
  • Ensure waiting room area is tidy and presentable, with all necessary materials (e.g. marketing materials, brochures for referral sources, and beverage station)
  • Receive, sort and distribute mail and deliveries, ensuring accuracy of the orders we’ve placed
  • Assist with the maintenance of office supplies, forms, and resource materials by checking stock to determine inventory levels. Advise Practice Manager when supplies are needed
  • Schedule appointments as needed
  • Provide administrative support as needed to all providers
  • Perform other clerical duties such as filing, photocopying, and faxing

To be successful as an Office Assistant, you should have a pleasant personality, as this is also a customer service role. You should also handle sensitive matters in a timely, professional, and effective manner, while streamlining office operations.

Requirements:

  • Three years experience as a receptionist, office assistant, or similar role. Experience in the mental health field is a plus.
  • Superior attention to detail and organizational skills
  • Customer service attitude
  • Hands-on experience with office equipment (e.g. computers, fax machines, and printers)
  • Professional attitude and appearance
  • Excellent interpersonal communication
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive
  • Prior experience in managing multiple calendars preferred
  • Proficiency in Microsoft Office Suite
  • High school degree; additional education and/or training beyond high school preferred

For consideration, please submit a cover letter and resume to admin@breakwater-associates.com. Please, no phone calls.